Administrative Assistant

Job Description – Administrative Assistant

The Administrative assistant is responsible for handling daily duties such as answering phones, greeting visitors and doing basic computer work to enhance the organization’s systems and assist the assist the Executive Director.

GENERAL RESPONSIBILITIES

• Typing / word processing on the computer any correspondence or reports.
• Assisting with Grant paperwork.
• Setting up the Monthly Schedule of the Executive Director using the template.
• Greeting and welcoming visitors to the Center.
• Filing paperwork in the correct location.
• Answering the phone and taking messages.
• Maintaining the databases to keep them up to date with changes and additions including: Participant, Volunteer & Professional, Donors and Businesses.
• Assisting with Gala Fundraiser related assignments.
• Assisting the Community Outreach Coordinator and the SHARE Coordinator.
• Answering the phone or responding to email requests for information regarding mission, programs and resources.
• Assisting the Development Professional with basic communications and documentation.
• Work on Grants/& UHF as required and the Final Reports for Grants.
• Ordering Office Supplies.